Program Operations Manager
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LiveGirl
Hybrid- Career category: Admin, Human Resources (HR), Logistics/ Procurement, Programme/ Project design & management
- Job type: Job
- Experience level: Other (specified in job description)
- Organisation type: Civil Society
- Remote option: Hybrid
- Right to work requirements: Not specified
- Remuneration: USD 63,000 USD-USD 68,000 USD / yearly
- Work schedule: Full-time
- Length of contract: Not specified
- Location: United States
Position Overview
LiveGirl is seeking an organized, proactive Program Operations Manager to help keep our people, systems, and activities running smoothly. This role strengthens and coordinates the systems and processes that keep LiveGirl’s programs and key strategic initiatives aligned, efficient, and running smoothly. The position reports directly to the Chief Operating Officer (COO) and works closely with staff across LiveGirl.
Organizational Overview
Founded in 2014, LiveGirl is a Connecticut-based nonprofit organization that builds confident, career-ready leaders. Our mission is to prepare the next generation of brave women leaders with the skills, mentorship, and opportunities to thrive and make a positive impact.
Duties and Responsibilities
1. Program and Organizational Operations
Provide general cross-program administrative, outreach, and logistical support as assigned by the COO.
Provide general cross-program administrative, outreach, and logistical support as assigned by the COO.
2. Event Planning
Coordinate planning and logistics for LiveGirl events, including Women’s Day, Day of the Girl, the She Is Rising fundraiser, the Gratitude Reception, leadership summits, company site visits, and other program and community activities.
Handle assigned venue arrangements, scheduling, registration, materials, volunteer logistics, communications, and event follow-up in coordination with the responsible team lead.
3. Scholarship Administration
Coordinate scholarship applications, applicant and judge communications, selection schedules, documentation, and award logistics with program leadership.
Maintain scholarship records and support recipient engagement and executive coaching coordination.
4. Alumni and Volunteer Engagement
Support the launch and coordination of LiveGirl’s Alumni Network, including outreach, communications, and engagement activities.
Coordinate volunteer recruitment, scheduling, confirmations, follow-up, and related records for programs and events.
Support the launch and coordination of LiveGirl’s Alumni Network, including outreach, communications, and engagement activities.
Coordinate volunteer recruitment, scheduling, confirmations, follow-up, and related records for programs and events.
5. CRM and Systems Support
Serve as LiveGirl’s central Bloomerang CRM administrator, maintaining workflows, records, reports, standards, and staff guidance.
Monitor data quality, and coordinate systems updates, troubleshooting and provide communications.. Program and Development leaders remain responsible for the accuracy and timely entry of their own data.
Provide administrative and systems support across LiveGirl, including database updates, record tracking, reporting, and preparation of supporting materials as assigned.
Monitor data quality, and coordinate systems updates, troubleshooting and provide communications.. Program and Development leaders remain responsible for the accuracy and timely entry of their own data.
Provide administrative and systems support across LiveGirl, including database updates, record tracking, reporting, and preparation of supporting materials as assigned.
6. HR and General Operations
Support onboarding documentation, staff training records, and basic HR administration.
Maintain Notion workspaces, shared folders, operational documents, and status updates.
Support onboarding documentation, staff training records, and basic HR administration.
Maintain Notion workspaces, shared folders, operational documents, and status updates.
Professional Experience and Qualifications
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Experience in nonprofit operations, administrative coordination, or a related role preferred; bachelor’s degree preferred. - Experience administering CRM systems required; Bloomerang familiarity a plus .
- Strong organization, attention to detail, sound judgment, and ability to balance competing priorities.
Proactive problem-solving, dependable follow-through, and clear written and verbal communication.
Proficiency with Google Workspace and comfort learning tools such as Notion and Development applications.
Collaborative, service-oriented approach and interest in LiveGirl’s mission.
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