SUBSCRIBE TO THE GENDER JOBS NEWSLETTER

About IGLYO

IGLYO — The International LGBTQI Youth & Student Organisation is the world's largest network dedicated to LGBTQI young people and their rights. We represent the voice of over 150 Member Organisations in more than 40 countries across the European region.

Roles & Responsibilities
Financial & Budget Management
● Responsible for accurate and timely financial reporting to IGLYO’s multiple funders, in full compliance with the specific rules and requirements of each funding source
● Budget management; oversee IGLYO’s global budget and update it regularly to account for changes in projected costs, changes in activities and other such eventualities
● Work with the teams in IGLYO to oversee their expenditures, with assistance from the Executive Director.

Financial Processing & Administration
● Manage large-scale institutional grants, including EU-funded grants, ensuring accurate budget monitoring, expenditure tracking, forecasting, internal coordination and compliance with donor rules and audit requirements.
● Process receipts and payments in an accurate and timely manner, and ensure they are received in accordance with grantor rules and regulations.
● Encode and enter all income and expenses into the accounting system; this work can be delegated where appropriate to the Finance & Administration Officer. Oversight remains with the Finance and Operations Manager

Organisational Operations
● To support the Executive Director in ensuring the organisation is up to the highest level
of standards when it comes to employment law, as well as other forms of governance
● Review policies as set by the Executive Director for best practice rigour, as set up in Belgian law
● Proper storage of employment documentation in line with legal and contractual requirements (such as timesheets, contracts, identification, etc)

Line & Office Management
Manage IGLYO’s Finance and Administration Officer to:
● Ensure the efficient day-to-day running of the office systems, supplies, technology and equipment
● Liaise with service providers, technicians and building administrators to ensure a good maintenance level of the premises.
● Liaise with IGLYO’s various insurance providers

Personal specifications
● At least 5 years experience in an financial management role
● Experience in office administration
● Experience in grant management & grant reporting at the national & international levels
● Experience managing organisational and/or project budgets, including monitoring expenditure against budget lines
● Experience in writing organisational & financial policies
● Good spoken & written English & French or Dutch - at least B2 level, with a preferred C1 level
● Excellent organisational & numerical skills
● Knowledge of office management systems & procedures
● Accuracy & attention to detail
● Ability to manage several activities & deadlines simultaneously
● Ability to be proactive and work autonomously
● Approachable manner & ability to answer a wide range of enquiries in a prompt & courteous manner