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 Overview:
Equimundo: Center for Masculinities and Social Justice seeks a Special Assistant to the President & CEO. This position will be part of the Operations team, working under the Vice President of Finance and Operations to ensure the position functions seamlessly within the broader organization. It is full-time, non-exempt, and based in Washington, DC (with a hybrid work-from-home/office model). Travel, both nationally and internationally, may be required. 
 
Administrative 
● Act as a central conduit for the President & CEO, ensuring priorities, decisions, and context are clearly communicated to relevant staff members. 
● Support the President & CEO in strategic presentations and events. 
● With inputs from relevant staff members, develop talking points, presentations, and briefing books for the President & CEO’s participation in key events. 
● Oversee monthly departmental credit card reconciliation. 
● Track priorities and ensure follow-up on key items. 
● Manage the President & CEO’s complex calendar, schedule meetings with staff, Board members, donors, and other stakeholders. 
● Anticipate meeting needs, proactively prepare briefing materials and related correspondence, and share them with the appropriate parties. 
● Track meeting follow-up action items. 
● Manage the President & CEO’s inbox. Route messages internally and externally based on urgency, importance, and alignment with priorities; track follow-ups. Draft responses, recommend actions, or escalate items as appropriate. 

Travel 
● Coordinate and book all travel for the President & CEO, including flights and accommodations. 
● Anticipate travel needs and ensure logistics align with meeting schedules and priorities. 
● Prepare detailed travel itineraries and briefing material. 
● Track and submit expense reports and receipts accurately and in a timely manner. 

Liaison to Board of Directors
 ● Schedule Board meetings and other committee meetings as needed in coordination with committee chairs and relevant staff. 
● Circulate meeting agendas and materials and take minutes. 
● Maintain up-to-date lists of Board contacts and committee members. 
● Respond to general Board member inquiries as needed. 
● Coordinate creation of Board meeting materials with Equimundo staff 

 referred Qualifications 
● A minimum of five years of relevant experience in executive leadership support, ideally in a nonprofit organization, and in a topic area relevant to Equimundo. 
● Ability to handle confidential matters with discretion and empathy. 
● Excellent judgment and decision-making, and the ability to effectively address and resolve issues with a strong customer service orientation. 
● Strong written and verbal communication skills, with the ability to edit, proofread, and ensure the accuracy of finished work products. 
● Outstanding time management skills with an ability to be responsive to revisions and meet deadlines. 
● Ability to take initiative, be resourceful, and exhibit a problem-solving mindset. 
● Ability to thrive in a fast-paced environment and build relationships with departments across a geographically distributed team working in multiple time zones. 
● Proficiency with Google Suite, Microsoft Office, and project management software. 
● Commitment to Equimundo’s mission and vision. A passion for gender equality and social justice. Knowledge of gender, masculinities, international development, or social justice issues.