Finance & Operations Assistant
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Urgent Action Fund Africa (UAF)
- Career category: Finance
- Job type: Job
- Experience level: 0-5 years
- Organisation type: Civil Society
- Remote option: No
- Right to work requirements: Right to work required in advance
- Remuneration: Not Disclosed
- Work schedule: Full-time
- Length of contract: Temporary/ Fixed-term
- Location: Kenya
Who we are
Urgent Action Fund-Africa (UAF-Africa) is a consciously feminist and womn’s human rights panAfrican Fund, registered in Kenya and Zimbabwe. Operating as a virtual organisation, the Fund boasts of strategic presence in Africa’s five sub-regions- East Africa: Nairobi- Kenya, KampalaUganda; North Africa: Cairo- Egypt; Southern Africa: Harare- Zimbabwe, Lilongwe- Malawi, Antananarivo- Madagascar, Johannesburg- Pretoria & Cape Town- South Africa, GaboroneBotswana; West Africa: Abuja -Nigeria and Parakou- Benin, Lomé, Togo; West/ Central Africa: Yaoundé & Douala Cameroon. Recognising the need to move resources rapidly on a continent where opportunities and threats arise and decline quickly, UAF-Africa uses a Rapid Response Grant making mechanism to support unanticipated, time sensitive, innovative, and unique initiatives that promote women’s agency in democratic governance, economic, environmental and climate justice, natural resources governance and conflict transformation while protecting their personhood, integrity, and rights.
Specific Responsibilities
Financial Operations and Management Support
• Preparation of payment vouchers upon validation of underlying documents.
• Updating QuickBooks.
• Carrying out monthly bank, cash, and credit card reconciliations.
• Monitor cash/bank balances for effective reporting.
• Filing monthly returns such as PAYE, NSSF, NHIF, and ensuring compliance with statutory regulations, e.g., NGO returns
• Assisting in liaising with HR to ensure the timely preparation of payroll and other staff entitlements.
• Assist in the computation of various financial reports in a timely way and the required format.
• Assist with the project audits and institutional audits processes, and implement audit recommendations in day-to-day delivery. • Assist with the preparation of annual budgets, proposal budgets, and donor financial reports.
Grantsmaking Support
• Grants administration- assist in the timely voucher preparation of sub-grants awarded upon validation of underlying documents, and inform the grantmaking team
• Assist with initiating the payment instructions at the bank for all grants awarded after verifying the underlying documents to support the payments.
• Assist in updating the grantmaking database. Generate data & reports from the database as a source of information for complementary portfolios.
Other Responsibilities
• Providing periodic reports for internal/external communications to the team and other stakeholders.
• Work with the Operations team in ensuring the smooth running of the Nairobi office and staff working virtually across the African continent.
• Maintaining open and fluid communications with all vendors and contractors.
• Any other responsibilities as assigned within the portfolio.
Qualifications
• Bachelor’s degree in Finance, Accounting, Economics, Business Studies or equivalent
• CPA Part II or equivalent Skills and Experience
• Minimum of 3 years’ relevant work experience working in or with organisations in Africa, preferably womn’s rights or social justice-oriented organisations
• Familiarity with grantmaking is an added advantage.
• Experience working with QuickBooks software is an added advantage
• Excellent written and verbal communications in English. French linguistic abilities would be plus
• Strong analytical, presentation, planning and organisational skills
• Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, optimally and accurately
Urgent Action Fund-Africa (UAF-Africa) is a consciously feminist and womn’s human rights panAfrican Fund, registered in Kenya and Zimbabwe. Operating as a virtual organisation, the Fund boasts of strategic presence in Africa’s five sub-regions- East Africa: Nairobi- Kenya, KampalaUganda; North Africa: Cairo- Egypt; Southern Africa: Harare- Zimbabwe, Lilongwe- Malawi, Antananarivo- Madagascar, Johannesburg- Pretoria & Cape Town- South Africa, GaboroneBotswana; West Africa: Abuja -Nigeria and Parakou- Benin, Lomé, Togo; West/ Central Africa: Yaoundé & Douala Cameroon. Recognising the need to move resources rapidly on a continent where opportunities and threats arise and decline quickly, UAF-Africa uses a Rapid Response Grant making mechanism to support unanticipated, time sensitive, innovative, and unique initiatives that promote women’s agency in democratic governance, economic, environmental and climate justice, natural resources governance and conflict transformation while protecting their personhood, integrity, and rights.
Specific Responsibilities
Financial Operations and Management Support
• Preparation of payment vouchers upon validation of underlying documents.
• Updating QuickBooks.
• Carrying out monthly bank, cash, and credit card reconciliations.
• Monitor cash/bank balances for effective reporting.
• Filing monthly returns such as PAYE, NSSF, NHIF, and ensuring compliance with statutory regulations, e.g., NGO returns
• Assisting in liaising with HR to ensure the timely preparation of payroll and other staff entitlements.
• Assist in the computation of various financial reports in a timely way and the required format.
• Assist with the project audits and institutional audits processes, and implement audit recommendations in day-to-day delivery. • Assist with the preparation of annual budgets, proposal budgets, and donor financial reports.
Grantsmaking Support
• Grants administration- assist in the timely voucher preparation of sub-grants awarded upon validation of underlying documents, and inform the grantmaking team
• Assist with initiating the payment instructions at the bank for all grants awarded after verifying the underlying documents to support the payments.
• Assist in updating the grantmaking database. Generate data & reports from the database as a source of information for complementary portfolios.
Other Responsibilities
• Providing periodic reports for internal/external communications to the team and other stakeholders.
• Work with the Operations team in ensuring the smooth running of the Nairobi office and staff working virtually across the African continent.
• Maintaining open and fluid communications with all vendors and contractors.
• Any other responsibilities as assigned within the portfolio.
Qualifications
• Bachelor’s degree in Finance, Accounting, Economics, Business Studies or equivalent
• CPA Part II or equivalent Skills and Experience
• Minimum of 3 years’ relevant work experience working in or with organisations in Africa, preferably womn’s rights or social justice-oriented organisations
• Familiarity with grantmaking is an added advantage.
• Experience working with QuickBooks software is an added advantage
• Excellent written and verbal communications in English. French linguistic abilities would be plus
• Strong analytical, presentation, planning and organisational skills
• Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, optimally and accurately
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